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AuthorJan Dougherty
Last Updated

     

StatusActive


Google Drive allows you to share files with others, allowing them access to those files within their own Google Drive. When the file being shared was created using a native Google app such as Docs or Slides, sharing will also allow users to work on them simultaneously with other people with access to the file.

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To share a file stored on your Google Drive, click on the file.  Then click the Share icon .

Share Window Basics

 

You can share your document with other people by entering their e-mail addresses in the blank. Then select the permissions that you’d like to give them for the document:

  • Can edit--can view and edit the document, by default, they can also share the document with others.
  • Can comment--can view the document and create comments, but not edit the text
  • Can view--can view but not edit the document

 

This location also displays a list of users who have access to the file. Here, you can change the access available to people currently given access to the file by clicking on the dropdown menu next to their name. You can also remove a person's access to the document by selecting "Remove access". 

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You can also share a document that you’re currently editing.  To do so, just click on the Share button. This will open the same windows seen when sharing a file from the outside. 

Share Button In Google Doc

 

How does folder sharing work?

You can share entire folders the same way that you share documents.  Either click the folder and click the “Share” button , or click the share button while in the folder.

Google Drive Folder Sharing

 

All subfolders and documents within the folder will be shared with the exact permissions that you give the folder.  When you create a new document in the folder, it will have the same permissions as the rest of the folder. You can change those permissions by editing individual files’ or subfolders’ permissions.

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