Page Comparison

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After scanning the PDF for accessibility, rename it using the following convention:

For Forms: cnu-form-file_name.pdf
For Policies: cnu-policy-0000_policy_name.pdf and replace the 0000 with the policy number
Other: cnu-file_name.pdf

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• Navigate to the site folder
• Select the _pdf folder
• Click +Add Content  at the top left
• Select Default 
• Select File 
• A dialogue box will open
  • Click the blue choose to upload a file from your computer (the drag and drop option is finicky and doesn’t always work)
  • The filename will auto-populate
  • Browse to where you have the file saved and select it
  • Click open
  • Click the blue Preview Draft button at the top right
  • Make sure the file looks OK in the draft preview – you can always go back and edit it if something went wrong
  • If everything looks good, click the blue Submit button at the top
  • Enter any comments/changes you made/date you updated the file into the dialogue box and click Submit
• Click Publish at the top right and select all destinations where the file should get published

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Google Drive

Google Drive is used to store files on myCNU and can be accessed using the Web Services account. 

• Scan the file for accessibility
• Rename the file
  • on Google Drive, we can used capital letters and spaces
  • ex. animal_contact_form080323_fillable.docx1.pdf  becomes  Animal Contact Form.pdf  
• Upload to the appropriate folder in the Google Drive
• Get link to the file
  • In the folder in Google, right-click on the file
  • Go to Share , then  Copy link 
• Add the link to Cascade
  • Go to my  site
  • Click _content  to expand the folder listing
  • Click _external links 
  • Click google drive 
  • Locate the folder with the same department/office name where file was uploaded
  • Go to +Add Content  
  • Select External Link 
  • Input the link name (Note: this should be the same name as what you renamed the file, without the .pdf extension)
  • Add the link
  • Click the blue Preview Draft button at the top right
  • Make sure the link looks OK in the draft preview – you can always go back and edit it if something went wrong
  • If everything looks good, click the blue Submit button at the top
  • Enter any comments/changes you made/date you updated the file into the dialogue box and click Submit