Manage Users in Scholar Ultra Organizations/Non-Academic Course Shells

Owned by Janna Dougherty
Last updated: Sep 11, 2024
3 min read


Students will still be automatically enrolled in academic courses created from Banner.  If you need a student assistant or observing faculty member enrolled, contact ITS or file an Administrative Enrollment Request in this system.  

If you’ve requested a Scholar Organization or have an older non-Academic Course Shell, however, you will be set up as a Course Manager.  This allows you to add new people to and remove people from your organization/course shell without contacting ITS.

Adding Users


To enroll users in a non-academic course or organization, click on "View everyone in your organization" under Roster in the Details and Actions sidebar. 

At the end of the list of enrolled people (or after the Org Manager, if no participants are yet enrolled) will be a button labeled "Add People". Click this button to open the enrollment sidebar. If participants are already enrolled, you can open the enrollment sidebar using the plus-sign shaped icon at the top right of the page. 

 


In the sidebar, you can search for potential users using their name, email address, or ID number. Click on any users you want to add, and select their desired role in the resulting dropdown. 


Click 'Save' at the bottom of the sidebar; this will close the sidebar, and the selected users will be added to the organization with their given role, and given the associated privileges:


Course Shell Term

Organization Term

Description

Student

Participant

  • Read-only access

  • Can view discussions

  • Cannot view unavailable items

  • Cannot manage users

Instructor

Leader

  • Read and edit access to shell

  • Can view discussions

  • Can view unavailable items

  • Cannot manage users

Course Builder

Organization Builder

  • Read and edit access to shell

  • Cannot view discussions

  • Can view unavailable items

  • Cannot manage users

Course Manager

Organization Manager

  • Read and edit access to shell

  • Can view discussions

  • Can view unavailable items

  • Can manage users


Removing Users

It’s important that you DO NOT remove students from academic courses.  This will be handled by Banner (the system that controls student enrollments) by 7am on the day following the day they are removed.  Removing students that still are in Banner can cause problems for your course’s enrollments.

To remove a user from an organization or non-academic course, select "View everyone in your organization" to open your roster. 

On the user you wish you remove, click the three-dot button on the right of their name and select Member Information to open the sidebar with their full information. Once the sidebar is open, click the Delete icon shaped like a trash can. 

A box will pop up asking you to confirm.  Click Remove Member and the user(s) will be removed.