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The University provides Google Meet for all videoconferencing needs, including synchronous online teaching.  Meet provides a full suite of tools, including screensharing, recording, breakout groups and polling.  This quick start guide will allow you to teach with Meet, but we encourage you to review our full documentation.

Create A Calendar Event With Google Meet

So that you can reserve a particular link for your meeting, we encourage you to start to set up your Meet meeting in Google Calendar.

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You can then post this information in Scholar, to a group email, or any other place that allows you to share links.

Posting The Link To Scholar 

Navigate to Scholar and enter the course you intend to use the link with. When viewing the Course Content feed, click the plus sign where you want the link to go and click Create. Note: For times where Google Meet is being used to hold class in an emergency situation, it is recommended that you place the link at the top of the course for easy viewing and access. 

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The link will then appear in the content area as shown below. Users can click on the link name to open the link. Note: Instructors will need to use the dropdown below the link name to make the link visible to students. 

Joining a Google Meet

If viewing the Calendar event, users can enter Google Meet by clicking the 'Join Google Meet' button added to the Calendar event. If using a link in Scholar, simply clicking the link will navigate you to Google Meet. either method will bring you to the preparation screen for the meeting.  If you haven't used Meet on the particular computer that you're using, you'll need to allow it to use your camera and microphone.  If you don't, the people you're meeting with will not be able to see and hear you.

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Once you're happy with your setup, click on Join Now on the right and you'll be taken to your meeting.

Screensharing

You can share all or part of your screen with the participants in your meeting.  To do so, click the Present Now button.

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If you have a Google Slides presentation, or a simple PowerPoint, you can get some enhanced sharing features in Google Slides.

Managing Participants

You can manage the participants in your meeting by clicking on the People button at the bottom right.

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To permanently remove someone from your meeting, click on the three dots next to their name and choose "Remove from the call".  Users removed in this way will NEVER be able to re-join that meeting.

Recording Classes In Google Meet

Faculty have the ability to record Google Meet meetings at CNU, which can be useful when needing to provide access to class for students who cannot attend synchronously (ex. in scenarios where extreme weather limits internet access).  If you need recording ability on Google Meet and you do not see these recording tools, put in a ticket at help.cnu.edu to request access to recording.

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Please note that any recordings made in a Google Meet space will be uploaded to the Google Drive of the space's host–guests to a Google Meet space may record, but will not receive the recording unless the host shares it with them afterwards. 

Additional Assistance

For additional assistance put in a ticket at help.cnu.edu, e-mail helpdesk@cnu.edu,  or call (757)594-7079.  

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