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The University provides Google Meet for all videoconferencing needs, including synchronous online teaching. Meet provides a full suite of tools, including screensharing, recording, breakout groups and polling. This quick start guide will allow you to teach with Meet, but we encourage you to review our full documentation.
Create A Calendar Event With Google Meet
So that you can reserve a paticular link for your meeting, we encourage you to start to set up your Meet meeting in Google Calendar.
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There are several ways to add events to your calendar. the easiest way is to click on the start time for the event, and drag your mouse to the ending time.
Alternatively, you can click on the plus sign in the top-left corner your calendar and enter the time in manually.
When you release your mouse, a box will pop up allowing you to name your event. This box will also allow you to enter in certain details, such as location or guests. To enter more details than are visible on this mini-box, click on “More Options”.
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On this page, you can give the event a title and add further information. You can also add a Google Meet space to the event by clicking on "Add Google Meet video conferencing."
The meeting will be created and tied to this event.
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Everyone that you invite to the calendar event will also get the Google Meet invitation.
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You can then get the link for the meeting by copying the URL underneath the Join button, or get the full connection information by clicking the copy button
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You can then post this information in Scholar, to a group
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email, or any other place that allows you to share links.
Posting The Link To Scholar
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If viewing the Calendar event, users can enter Google Meet by clicking the 'Join Google Meet' button added to the Calendar event. If using a link in Scholar, simply clicking the link will navigate you to Google Meet. either method will bring you to the preparation screen for the meeting. If you haven't used Meet on the particular computer that you're using, you'll need to allow it to use your camera and microphone. If you don't, the people you're meeting with will not be able to see and hear you.
Once you click that button, you'll need to click your browser's Allow button.
You'll then see a preview of your video and three boxes below that allow you to select the microphone, camera and speakers you want to use with Meet. If you have a Windows laptop that you regularly connect to a soundbar, you should double-check your microphone after connecting; Windows sets the microphone to the last connected device and your soundbar doesn't have one.
If you want to test your setup, click on the camera dropdown and choose Make a Test Recording. You'll be able to see and hear what others will see and hear directly.
Once you're happy with your setup, click on Join Now on the right and you'll be taken to your meeting.
Screensharing
You can share all or part of your screen with the participants in your meeting. To do so, click the Present Now button.
When you do, your browser's screen sharing options will appear. As we recommend Chrome for Google Meet, we'll cover the Chrome options.
In Chrome, you have three options:
- Chrome Tab: This one uses the least system resources, and is the only way to share audio. However, anything that takes place outside of the tab you choose to share won't be displayed. It's the only option for sharing video, and it has special presentation features if you share a Google Slides presentation.
- Window: This can be used if you only want to share one thing on your computer that is NOT a Chrome tab. However, any menus, dialog boxes, or other popups are not considered part of the window.
- Entire Screen: This will display everything on your screen. You'll need to select a screen whether you have multiple ones or not. Keep in mind that if you select the one that contains Google Meet, you'll see an infinity mirror effect. Simply switch off of Google Meet, and the people viewing your presentation will no longer see that effect.
Once you've chosen the type of thing to share, click on the specific tab, window or screen and click Share.
When you're done sharing, click the Present Now button again and choose Stop presenting.
Sharing If you have a Google Slides presentation, or a simple PowerPoint, you can get someenhanced sharing features in Google Slides Presentation.
Managing Participants
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You can manage the participants in your meeting by clicking on the People button at the bottom right.
By default, participants with CNU e-mail addresses or ones that you explicitly invite will be able to directly join the meeting. If someone else asks to join, you'll see a notification in the bottom right corner where you can admit them to the meeting.
If you have the People panel open, you'll also see them under "Waiting to be admitted".
To mute an individual participant, go into the People panel and click on the blue dots/lines next to their name.
To mute all participants except for yourself, click on "Mute all" at the top of the People panel.
To permanently remove someone from your meeting, click on the three dots next to their name and choose "Remove from the call". Users removed in this way will NEVER be able to re-join that meeting.
Troubleshooting
Recording Classes In Google Meet
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Please note that any recordings made in a Google Meet space will be uploaded to the Google Drive of the space's host–guests to a Google Meet space may record, but will not receive the recording unless the host shares it with them afterwards.
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Additional Assistance
During business hours, you can get immediate assistance by putting in a ticket at help.cnu.edu or calling (757)594-7079. For after-hours support in an emergency, e-mail william.white@cnu.edu or janna.dougherty@cnu.edu.