Adding a staff member

Before staff members can be added to the website, we need the following information for each member to be added:

• Name
• CNU ID
• Job title
• Department/Office
• Building and room number
• Phone number
• E-mail address

Get hash number from CNU ID using Google Doc

• Open staffMaker Google Doc
• Navigate to tab GET HASH#
• Add in staff member name in column A and CNU ID in column C
• The CNU ID cell should be formatted for Plain Text so that it does not automatically remove any preceding zeros. If it does remove them, reformat cell and paste again
• If the number is d41d8cd98f00b204e9800998ecf8427e it is incorrect, that is the default for a blank entry
• Generate the hash number in column B
  • Type =md5(C[corresponding row number])
    • For example, Megan Alston is in row 281. To generate her hash, you would type in =md5(C281) in column B
• Copy the hash number

Add image

• Go to site _images
• Select folder people
• If headshot exists:
  • In Photoshop, size to 200 x 300 px and Save for Web using the naming convention: christopher-newport-university[firstname-lastname]-200x300.jpg 
  • In Cascade, click +Add Content and select Folder with image block
  • In the System Name field, paste the hash number created above.
  • Block will be named _image
  • Upload headshot: Click +Add Content and then select Image File.
  • Edit image block
  • Add Alt text of staff member's first and last name
  • Link the file you just uploaded to the headshot field
• If no headshot exists:
  • Browse to _images/_nopic/headshot.jpg
  • Click ...More at the top right and select Download
  • Save the image to your desktop using the naming convention: christopher-newport-university[firstname-lastname]-200x300.jpg
  • Create the folder in _images/_people
  • Click +Add Content and select Folder with image block
  • In the System Name field, paste the hash number created above.
  • Block will be named _image
  • Upload the cupola image you just downloaded to the folder just created
  • Edit image block
  • Replace existing Alt text with the new staff member's first and last name
  • Link the cupola image file you just uploaded to the headshot field
• Submit
• Publish christopher-newport-university[firstname-lastname]-200x300.jpg to all destinations

Create content block

• Go to site people
• Click +Add Content and select person block
• Name the block the hash number
• Display Name should follow the format Last name, First name
• Change Role to employee
• Select Department from the dropdown list. This determines what page this displays on, you can select multiple as needed
• Under person, Exclude from Department List must be Include for it to display.
• Change Role to Staff
• Fill out the rest of the fields:
  • First Name
  • Last Name
  • Title
  • Building
  • Room
  • Phone
  • Email
• Attach the photo block created in the steps above to field Image Block
• Submit

Create folder/page

• Still in people, click +Add Content and select _folder
• Folder system name should be email address minus @cnu.edu and any extra . should be removed i.e. john.smith@cnu.edu == johnsmith
• Put [First Name] [Last Name] into fields Display Name and Title 
• Submit
• Edit Index page
• Put [First Name] [Last Name] into fields Display Name and Title 
• Attach content block you just created under Main Content
• Publish to all destinations