Scan a PDF for accessibility
- caitlin (Deactivated)
- Robyn Dappert
Open the file in Adobe Pro
In the
Search toolscolumn on the right, type inaccessibilityClick the
Accessibility ChecktoolMake sure the following options are selected and click
Start Checking:
In the
Accessibility Checkerpanel on the left, expand all dropdowns where an error is indicated
Most errors can be fixed by right-clicking on the error and clicking
Fix
Common errors and how to fix them
Document: Bookmarks - failed
Right-click on the error message and click
FixA dialogue box will appear
Click
Select Allto highlight all the bookmarks in the documentClick
OK
Alternate Text: Figures alternate text - failed
All images must have alternate text describing it. This is for screen readers to read for people navigating the internet and documents who may be visually impaired.
Right-click on the error message and click
FixAdobe will highlight the image in blue and a
Set Alternate Textdialogue box will appear
Enter in text describing the image and click
Save & Close
Tables: Headers - failed
Right-click on the element causing the error and click
Show in Tags PanelAdobe will highlight the element with a green box
Adobe is reading this element as a
TableTo meet WCAG standards, all tables must have table headers. However, this element can be refactored as a
ParagraphExpand the
Tableelement and all elements under it until you come to the content. Adobe will place a magenta border around the content:
Right-click on the element and go to
Properties
An
Object Propertiesdialogue box will appear. Select the appropriate element from the dropdown box:
Note: The element you select will not always be a paragraph. This is for demonstration purposes only.
Follow these steps for the remaining elements
When you're done, go to the Accessibility panel, and click
Check Againto clear the accessibility error
Headings: Appropriate nesting - Failed
Headers must follow the order of h1, h2, h3, h4, h5, h6 . An h1 header must be followed by an h2 , an h2 must be followed by an h3 , and so on.
Right-click on the element causing the error and click
Show in Tags PanelAdobe will highlight the element with a green box
In the tags panel, we see this element is an
h3. Immediately above it is anh1. The element is not following the correct order and must be refactored as anh2Right-click on the
h3and go toProperties
An
Object Propertiesdialogue box will appearSet the heading level to to
Heading level 2and clickClose
Right-click on the element again in the Accessibility panel and click
Check Againto clear the error
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