Adding staff

Before staff members can be added to the website, we need the following information for each member to be added:

• Name

• CNU ID

• Job title

• Department/Office

• Building and room number

• Phone number

• E-mail address

Get hash number from CNU ID using Google Doc

• Open staffMaker Google Doc

• Navigate to tab GET HASH#

• Add in staff member name in column A and CNU ID in column C

• The CNU ID cell should be formatted for Plain Text so that it does not automatically remove any preceding zeros. If it does remove them, reformat cell and paste again

• If the number is d41d8cd98f00b204e9800998ecf8427e it is incorrect, that is the default for a blank entry

• Generate the hash number in column B

  • Type =md5(C[corresponding row number])

    • For example, Megan Alston is in row 281. To generate her hash, you would type in =md5(C281) in column B

• Copy the hash number

Add image

• Go to site _images

• Select folder people

• If headshot exists:

  • In Photoshop, size the image and save for web using the naming convention: christopher-newport-university[firstname-lastname]-[size]x[size].jpg 

  • In Cascade, click +Add Content and select Folder with image block

  • In the System Name field, paste the hash number created above.

  • Block will be named _image

  • Upload headshot: Click +Add Content and then select Image File.

  • Edit image block

  • Add Alt text of staff member's first and last name

  • Link the file you just uploaded to the headshot field

• If no headshot exists:

  • Browse to _images/_nopic/headshot.jpg

  • Click ...More at the top right and select Download

  • Save the image to your desktop using the naming convention: christopher-newport-university[firstname-lastname]-200x300.jpg

  • Create the folder in _images/_people

  • Click +Add Content and select Folder with image block

  • In the System Name field, paste the hash number created above.

  • Block will be named _image

  • Upload the cupola image you just downloaded to the folder just created

  • Edit image block

  • Replace existing Alt text with the new staff member's first and last name

  • Link the cupola image file you just uploaded to the headshot field

• Submit

• Publish image file to all destinations

Create content block

• Go to site people

• Click +Add Content and select person block

• Name the block the hash number

• Display Name should follow the format Last name, First name

• Change Role to employee

• Select Department from the dropdown list. This determines what page this displays on, you can select multiple as needed

• Under person, Exclude from Department List must be Include for it to display.

• Change Role to Staff

• Fill out the rest of the fields:

  • First Name

  • Last Name

  • Title

  • Building

  • Room

  • Phone

  • Email

• Attach the photo block created in the steps above to field Image Block

• Submit

Create folder/page

• Still in people, click +Add Content and select _folder

• Folder system name should be email address minus @cnu.edu and any extra . should be removed i.e. john.smith@cnu.edu == johnsmith

• Put [First Name] [Last Name] into fields Display Name and Title 

• Submit

• Edit Index page

• Put [First Name] [Last Name] into fields Display Name and Title 

• Attach content block you just created under Main Content

• Publish to all destinations