Understand Google Forms basics

Understand Google Forms basics

Google Drive allows you to create forms to collect data.  This can be useful for surveys or registration forms.

Creating a Google Form

To create a Google Form, log into your Google Drive, and click the New button.  

New Item Drive

 

Then choose Google Form from the menu. If it is not immediately visible, clicking More will expand the menu to show more options.

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You will then be taken to the form editing page. An initial question will be created for you.

InitialQuestion

Type the question in the appropriate box.  Google Forms will use what you type to attempt to choose a relevant question type for you.  If it chooses a type that’s not what you want, select the desired type from the dropdown menu on the right.

Question Type Dropdown

If the question type that you choose has options for possible answers (ex. multiple choice questions), you will be able to type them directly below the question.  

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If you want to require users to provide an answer to the question, click the Required switch.

Required Question Toggle

To edit the question, simply click it and the editing tools will pop up.

Delete the question by clicking the question and clicking image-20251003-152846.png.

To add a new question, click the plus sign on the bar at the far right.

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An editable question will appear below the current questions.

Form Settings

To edit the settings for the form, click on “Settings” at the top of the form.

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The General settings page comes up.

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On this page, you can choose whether to collect recipients’ CNU e-mail address automatically, require sign-in to a CNU account for those who answer your form or prevent people from submitting multiple responses.  You can also give responders the ability to edit their responses or see a summary of the data you’ve collected after submitting the form.

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The Presentation tab has a number of other options.

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On this tab, you can control whether forms with multiple sections show a progress bar.  You can also randomize the order of the questions. The final two options control what happens once a user submits the response.  You have the option to customize the message that users receive, as well whether they see a link to fill out your form again.

Publishing your Form

To allow people to fill out your form, click on the “Publish” button.

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The Publish box will appear. When you first create a form, anyone who has the link can fill it out. If you want to restrict the form to on-campus users, you can click “Restrict to ‘Christopher Newport University'.”

Restrict to Christopher Newport University

If you need to change who can fill out your form later, you can click the Manage button.

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You can then choose who should be able to fill out the form with the Responder View dropdown.

Responder view dropdown

When you’re ready, click Publish.

Click Publish

You’ll see a link to copy. Copy this link and send this to anyone who should fill out the form. You can also post it on Scholar, your departmental website, or anywhere else links can be shared.

link to copy

If you need the link later, click the link icon on the top.

get link icon

 

DO NOT copy the link at the top of your browser; that is the editing link, and users will not be able to fill out the form.

 

Viewing Responses

To view the responses, click the Responses tab at the top of the form.

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On this tab, you can view a summary of all of the responses to your form. Depending on the question type, the results may appear as a list, or as one of any number of visual representations; the below shows the results of a pair of multiple-choice questions as pie charts.

You can also click on Individual at the top to view each individual response to the form, or Question to view a more detailed breakdown of the statistics of a single Form question.

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To view the form as a spreadsheet (like you would in the old Forms), click on the Google Sheet icon at the top.

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Advanced Google Forms Topics

This tutorial only covers the simplest use of Google Forms.  For more information, see Google’s help documentation at https://support.google.com/docs/topic/9055404?hl=en&ref_topic=1382883