Before you can use Qwickly Attendance in your class, there's some initial set up that you need to do. First, click on the Launch link for Qwickly Attendance in the Details and Actions menu of your course.

Qwickly Attendance Launch

To start, click “Begin Set-Up”.

Qwickly Begin Setup

You'll then be taken to the Settings page.

Preferences (how Things Look)

The first tab on the page is the Preferences page. Here, you can set how you want the attendance list sorted. You can also control whether to show the number of absences that a student has to you while you're taking attendance.

You can control whether grades are rounded to a whole number of points. You can also make students that have dropped have their attendance records visible by checking "Show Unavailable and Disabled students in record". We don't generally recommend doing that, as it can create confusion.

If you have a merged class, you MUST make sure that Student Grouping is "By Course Section". If you don't, you will not be able to take attendance by individual section. Generally, you won't want "By Course Groups" unless you have created groups in Scholar and want to use them for attendance. This setting will not be visible in a non-merged course.

If you want to use check-in, you can choose whether to have a random PIN display to the student when they check in. There is an option for a QR code check-in, but the University doesn't license that, so DO NOT SELECT QR CODE CHECKIN.

Attendance Statuses

The next tab allows you to control what statuses are available to assign to students. You can remove built-in statuses with the toggles next to them.

attendance statuses

If you want to create your own attendance status, you can fill in the information about the status.

Order controls where in the list it falls
Name is what it's called in the list
Points controls how much of an attended day it counts as in the grade.
Absence controls how much on an absence is given each time the status is recorded for a student (for example, you could assign a tardy as half an absence).
Finally, you need to click in the color area to choose a color for the status in the attendance record.

Here's what it looks like filled out:

filled out extra status

If you need more than one extra status, click Add Status at the bottom.

Automatic E-mails

If you'd like the system to send an e-mail each time you mark a student absent, you can check "Send email on absence" to do so.

Send e-mail on absense

You can edit the text in the text box at the bottom.

Grading

Qwickly Attendance can automatically add an attendance grade to your Grade Center. Click on the Grading tab to set up the options.

Grading Tab

You can add one of two types of attendance grade:

Session Grading, which allows you to grant points for either every session attended, or grant an overall grade based on the percentage of sessions attended
Absence Grading which allows you to give (or more likely take away) points each time a student is absent.

Session Grading

To do Session Grading, check the Session Based Grading Column box.

Session Based Grading

You then have the choice of how you want the grade to be calculated. It can either be:

Total Points, where you set a total point value for the entire semester's attendance, and it calculates the grade based on the percentage of sessions attended. For example, if a student attends half the classes, they get half the points
Points Per Session, where you set a number of points each session is worth, and both the total points and points possible are updated each session.

You'll then need to set the column name, and either the total points for the column or the points for each session in the boxes below the buttons. ONLY make changes to these here in the Qwickly settings. If you edit the Grade Center column, you can cause unpredictable behavior.

Points and Column Name

Absence Grading

To grade based on absences, check "Absence Based Grading Column."

You can enter a starting number of points in the "Total Column Points" box.

Enter a number of points per absence. To take points away for an absence (which is probably what you want to do), enter a negative number for Points Per Absence.

Finishing Up

When you're all done, click on "Save Settings"

Save Settings

You can then take attendance by following the instructions in our article.

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